The evidence vault
The Evidence page is your private, encrypted vault for everything that documents your custody situation — dated notes, photos, screenshots, videos, documents, and more. Every entry is time-stamped, organized by category, and ready to export when your attorney needs it.
What you can store
Seven categories keep the vault organized:
| Category | For |
|---|---|
| Incidents | Custody violations, conflicts, or concerning incidents |
| Communications | Texts, emails, and other communications |
| Expenses | Child-related expenses and reimbursements |
| Activities | Activities, school events, and milestones |
| Health | Medical records, appointments, and health concerns |
| Emotional | Your child's emotional state and behavior patterns |
| Witness | Statements and observations from third parties |
Adding an entry
Quick Capture (fastest, great on mobile)
Tap New on the Evidence page (or the quick-capture actions from your Dashboard) to open Quick Capture:
- Pick a Category.
- Set the Date (it defaults to today).
- Write the Details — what happened, with context.
- Optionally attach files via Camera (take a photo on the spot) or Files.
- Choose Save Evidence.
That's it — a capture takes seconds, which matters when you're documenting something in the moment.
The full entry form
On desktop, New opens the entry form with:
- Date of Incident/Event (required)
- Details (required) — write factually: who, what, when, where.
- Supporting Files — click to upload or drag and drop.
With Vero (Case Builder plan)
The Add with AI button hands your notes, screenshots, or a voice memo to Vero, who drafts evidence entries for your review. See Vero, your AI assistant.
Notes and attachments on calendar events (like violations) also sync into your evidence record automatically, so nothing lives in two places.
Files: what's supported
- Maximum 25 MB per file.
- Photos (including iPhone HEIC), videos (MP4, MOV, WebM), audio recordings, PDFs, and common document and spreadsheet types are all accepted. SVG images are not (for security).
- If a file is too large or an unsupported type, you'll see a clear message and the entry won't be changed — just adjust and try again.
A tip for texts and chats: screenshots are the most reliable way to preserve them, and they land in Communications with the date attached.
Finding and viewing your evidence
- Views: switch between Timeline (the default — everything in date order), List, Gallery (attachment thumbnails), and Calendar.
- Search: the Search toggle reveals a search box that filters entries as you type.
- Categories: filter to a single category or view all at once.
- Days with evidence also show an amber dot on your main custody Calendar.
Tap any attachment to preview it (images preview in place; other types offer Download File).
Editing an entry
Open an entry and choose edit to change its date or details, remove attachments, or add new ones — then Save Changes. If a new attachment fails to upload, the entry is left untouched so you never lose what was already saved.
Exporting your evidence
From the Reports button on the Evidence page (or the Reports page):
- Download PDF Report — a formatted evidence report with a cover page and exhibits.
- Export All Evidence (ZIP) — your complete vault: a spreadsheet log, a formatted report, and every attachment organized in folders. Large archives prepare in the background — see Reports and exports.
Privacy and encryption
- Every file you upload is encrypted before it's stored (AES-256), in private storage only your account can access. Files are decrypted only when you view or download them.
- Only you can see your vault. CustodyProof is built for one parent — the other parent has no account, gets no notifications, and can never see anything you record.
- The content of your entries is never used for analytics.
More detail in Your account, data, and privacy.
A note on documenting: stick to facts and dates, and only save information you lawfully have access to. Whether a piece of evidence is admissible or useful in your case is a question for your attorney — CustodyProof keeps it organized and intact, but doesn't give legal advice.