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Tracking expenses

The Expenses page is a ledger of child-related costs — with the receipt attached and, when your order calls for it, a running record of what the other parent owes. It's included on every plan.

One thing to know up front: no money moves through CustodyProof. The ledger is your record of what was spent, requested, and received — not a payment system.

Logging an expense

Choose Log expense and fill in:

  1. Snap the receipt (or Upload a photo or PDF instead) — optional but powerful. A reimbursement request with the receipt attached is hard to argue with. On the Case Builder plan, Vero reads the receipt and fills in the amount, vendor, and details for you to review; on the standard plan you'll see a link explaining that upgrade.
  2. Total amount and what it was for ("Prescription copay, soccer registration…").
  3. Category — Medical & Health, Childcare, School & Education, Extracurricular, Transportation & Exchanges, Clothing & Daily Needs, Direct Payments, or Other.
  4. Date incurred.
  5. For which children? (if you have more than one) — pick any combination, or leave it on all children for family-wide costs. Children here are tags for the record; the amount isn't divided between them.
  6. The other parent owes a share — turn this on for costs shared under your order or agreement. Choose 50 / 50, a Custom %, or an exact Other amount; the form shows "They owe $X" live.
  7. More details (optional) — vendor/provider, date paid, insurance paid, out-of-pocket amount, and the order or agreement provision that makes the cost shared.

Then Log expense. Receipts can be added in any common image format (JPEG, PNG, WebP, GIF, iPhone HEIC) or PDF, up to 25 MB each, and you can attach more than one per expense.

The ledger

Your expenses appear in a table with the date, description, child, category, total, their share, the outstanding balance, and a reimbursement status: Not requested, Unpaid, Partially paid, Paid, or Disputed. Edit an expense any time to update its status or record an amount received and when notice was sent.

Summary cards at the top keep the big picture visible: Total spent, Balance due, Reimbursable, Other parent's share, and Received.

Filters

Narrow the ledger by date (This month / Last 3 months / This year / All time / Custom range), child, category, or Reimbursable only. Filters also control what gets exported.

Tap a receipt in an expense's details to download it.

Exporting for court or your attorney

From the Expenses page header (or the Reports page):

  • Court-ready PDF — a formatted report with summary totals, a category breakdown, and the detailed ledger. Image receipts are embedded right in the PDF as labeled exhibits (E-1, E-2, …); PDF receipts are referenced in the ledger.
  • CSV — a spreadsheet of the ledger for your attorney or your own analysis.

Both export exactly what your current filters show, so you can produce "medical expenses, this year, reimbursable only" in two taps. Exports appear in the export tray with live progress — see Reports and exports.

Already tracking expenses in a spreadsheet?

Don't re-type them — use the Import button next to "Log expense":

  1. Have a CSV in our format? Upload it directly. The import screen shows the exact header it expects (`date_incurred,amount_total,category,description,vendor,child,is_reimbursable` — dates as YYYY-MM-DD).
  2. Records in any other shape? The import screen includes a ready-made prompt for ChatGPT or Claude: attach your spreadsheet or notes, paste the prompt, answer its questions (it asks rather than guesses), and it produces a CSV in exactly the right format.

You review every row before anything saves: rows with problems are listed by row number, likely duplicates start unchecked, and any child names in your file get matched to your children on screen. Receipts can't ride along in a CSV — attach them to entries afterwards.

First time here?

A short "How the Expense Ledger works" guide opens automatically on your first visit (and lives behind the How it works button after that). If you haven't logged anything yet, the page offers Log your first expense to get you started — or the import above if your history lives in a spreadsheet.

Deleting an expense

Deleting an expense removes it and its receipts permanently — you'll be asked to confirm. If you're correcting a mistake, editing is usually the better move so the record stays intact.

Which costs are shared, in what proportion, and what counts as proper notice are questions your order or agreement answers — and your attorney can interpret. CustodyProof keeps the record straight; it doesn't provide legal advice.

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